AI-Powered Knowledge Capture

Your team has all the answers.
WikiFlow helps you keep them.

Employees speak, record a screen, forward an email, paste a URL, or even share a YouTube video. AI writes the article. Your editor approves it. Done in under 5 minutes.

Built for operations, support, and HR teams at companies of all sizes.

Capture knowledge right now Let AI interview you free
✓ Free plan included | ✓ No credit card | ✓ Live in 5 minutes | ✓ No developer needed
nexacom.healthyoperations.com/tickets
W
WikiFlow
Review Queue 12
Browse KB
Ask AI
Analytics
REVIEW QUEUE - 12 pending
How to process a customer refund
Maria Santos · Customer Support · 2 min ago
VPN setup for remote employees
James Park · IT · 14 min ago
Q4 expense reporting procedure
Lisa Chen · Finance · 1 hr ago
AI writing…
Published to Zendesk · Confluence · Salesforce
DW
"We went from zero articles to 200 in six weeks."
Director of Operations · SaaS
MR
"Onboarding time cut in half. New hires find answers on day one."
Head of Customer Success · E-commerce
JT
"The voice agent is the game-changer. My team speaks instead of typing."
VP of Operations · Telecom
Try It Right Now - No Account Needed

Let our AI interview you.
We'll build the article.

Pick up your phone and talk. AI writes the article.

  • We call your phone - you just talk
  • 5 minutes from call to published article
  • AI structures, formats, and polishes everything
  • You review and approve before it goes live
Get called by our AI
Enter your number - we call within 30 seconds
No account - No credit card - Just 5 minutes
See it in action

From voice note to published article - in under 5 minutes

Watch a real employee speak for 90 seconds. Watch WikiFlow AI write the full structured article.

nexacom.healthyoperations.com/submit
Submit Knowledge
My Articles
Browse KB
Leaderboard
NexaCom / Submit Knowledge
JD
Submit Knowledge
Share what you know — AI cleans it up
How are you submitting?
✍️
Type / Paste
🔗
URL / Website
📄
Word / PDF
🎙
Voice Note
Click to start recording
Submit Knowledge
My Articles +1
Transcribing your voice note…
Whisper AI is converting audio to text
✓ Audio uploaded
✓ Transcription complete (312 words)
✓ GPT-4o structuring content…
✓ Article ready — routing to editor
Review Queue 1
Dashboard
All Articles
TKT-0042 · Voice note · John D. · 3 min ago
✏️ Revise
✓ Approve & Publish
✅ AI-structured · Ready to publish287 words
How to Handle SIP Registration Failures

This guide explains how to diagnose and resolve SIP registration failures in our NexaCom environment.

Common Causes

  1. Incorrect credentials in SIP client
  2. Firewall blocking UDP port 5060
  3. DNS resolution failures for SIP proxy

Resolution Steps

  1. Verify credentials in admin portal
  2. Check firewall rules for ports 5060–5061
  3. Run nslookup on sip.nexacom.io
  4. Contact Tier 2 if issue persists
Workflow
✓
Submitted
✓
AI Draft
→
Editor Review
4
Published
Source
🎙 Voice note
Time to draft
3 min 42 sec
Publish Log
Dashboard
🎉
Published!
How to Handle SIP Registration Failures
Synced to all connected platforms
📚 Internal KB
🎫 Zoho Desk
📋 Confluence
Total time: 4 min 18 sec · Voice note to live in 3 platforms
View article →
>+20 pts earned ⭐
Submit
0:00 / 1:08
Real product - not a mockup 90-second voice interview Full article in 4 minutes
< 5 min
Voice to published article
10×
Faster than writing
0
Writing skills required
6
Platforms, one approval

Trusted by knowledge-intensive teams in

🏥 Healthcare 📡 Telecom 🛒 E-commerce 💻 SaaS 🏦 Finance 🏗 Operations
Works with your existing tools

Approve once. Published everywhere.

Connect WikiFlow to the tools your team already uses. Every approved article publishes to your internal KB, Zoho Desk, Confluence, Salesforce, Zendesk and more at the same moment. No copy-pasting. No extra steps.

Zoho
Confluence
Salesforce
Slack
Teams
Zendesk
Zapier
Zoho
Confluence
Salesforce
Slack
Teams
Zendesk
Zapier
✓ Publish to 6+ platforms at once
✓ No duplicate data entry
✓ Syncs on every approval
✓ Zapier for any other tool
The 30-second explanation

Every time a veteran employee solves a tricky problem or explains a process to a new hire - that knowledge disappears. WikiFlow captures it automatically and turns it into searchable articles your whole team can use.

Without
❌ Knowledge lives in people\'s heads
❌ New hire calls veteran every time
❌ Veteran leaves - knowledge gone
❌ Same questions answered again and again
With WikiFlow
✅ Voice note → article in 5 min
✅ New hire searches and finds it
✅ Veteran leaves - knowledge stays
✅ Articles improve with every update
Any input → AI processes → published article
🎤
Voice note
🤖
AI Agent
🌐
Website URL
▶️
YouTube
📧
Email in
🎬
Video clip
✍️
Write it
🖥️
Screen record
↓
🤖
AI processes and writes
Transcribes, reads, or watches - then structures a polished draft
~30 sec
✏️
KB Editor reviews
Sees a clean draft - one-click approve or edit
~2 min
🌐
Published everywhere
Live in KB, Zoho, Confluence, Salesforce - at once
Instant
⚡ Total: under 5 minutes from any input to published
🎙 Live Demo - Real AI, Real You

Talk to WikiFlow's AI.
Watch it write your article.

This is the real AI - not a video, not a mockup. It will interview you for 90 seconds about anything your team needs to know, then show you the article it creates.

Click to start the live demo
Microphone required · 90 seconds · No account needed
3 free demo sessions per hour · Each session ~$0.10 API cost (our treat)
🔒 Nothing is saved · Session ends after 90 seconds
How it works

From raw knowledge to published article in minutes

No writing skills required. No templates. No training. Your team contributes, AI does the rest.

🎙
Employee contributes
Voice note, email forward, video upload, Word doc, or typed notes. Any format, any device.
🤖
AI rewrites it
GPT-4o transforms raw input into a polished, structured KB article matching your company tone - in seconds.
✏️
Editor approves
Your KB Editor reviews a clean formatted draft - not raw notes. Minor tweaks, one-click approval. Takes minutes.
🌐
Published everywhere
One approval syncs to your internal KB plus Zoho Desk, Confluence, Salesforce, and more - simultaneously.
Live demo

Watch: voice note to published article

See WikiFlow turn a 23-second recording into a fully formatted knowledge base article in under 5 minutes.

Sarah · Customer Support
Voice Note
Recording · 0:23
"When a patient calls about insurance, first check Dentrix... disputes over $200 escalate to manager, always document in patient notes..."
Step 1 - Employee records a 23-second voice note
AI is working...
Whisper transcribes · GPT-4o structures · Applies company style
Transcribing audio 1.2s
Extracting procedures 0.9s
Structuring article 1.1s
Applying style guide 0.7s
Step 2 - AI processes and structures the content
KB Editor Review Draft ready
Insurance Billing - Patient Dispute Escalation Procedure
1. Verify Coverage
Check Dentrix before responding. Patient Hub → Insurance → Coverage Details.

2. Dispute Threshold
Under $200 - resolve with insurer. $200+ - escalate to manager immediately.
Step 3 - KB Editor approves the polished draft
Published in one click
Article now live across all connected platforms
Internal KB
Zoho Desk
Confluence
Salesforce
Zoho Learn
Slack notify
'demo_total' => $isEs ? 'Tiempo total: 4 min 12 seg de nota de voz a publicado' : 'Total time: 4 min 12 sec from voice note to published',
Step 4 - Published to 6 platforms at once
Platform features

Every way knowledge gets created,
WikiFlow captures it

🎤
All plans
Voice Dictation
Record a voice note. Whisper AI transcribes it, GPT-4o structures it into a complete article ready for review.
🤖
Growth+
Voice Agent
AI interviews your expert through 6 guided questions. 5 minutes of talking → complete structured article.
🎬
Growth+
Video Upload
Upload a screen recording. AI extracts narration and creates step-by-step documentation automatically.
📧
All plans
Email Forward
Forward any email thread. AI strips the chain and extracts the useful knowledge into a structured article.
💬
All plans
Slack and Teams
Use /wikiflow in Slack or trigger from Teams. Contribute without switching context.
🌐
Growth+
Multi-KB Publishing
Publish once to Zoho Desk, Confluence, Salesforce Knowledge, Zoho Learn, and your internal KB.
⭐
All plans
Gamification
Points, leaderboards, badges, and sprint topics keep your team contributing consistently.
🎨
All plans
AI Style Control
15 settings control tone, reading level, structure, and length. No prompt engineering needed.
🔒
All plans
Role-Based Workflows
Gated or Empowered workflow per team. Configure editorial review chains to match your process.
See all features →
What teams say

Knowledge capture that actually gets used

200+
Articles created in first 6 weeks on avg
50%
Reduction in onboarding time reported
4 min
Average time from voice note to published article
DW
Daniel W.
Director of Operations · SaaS · 85 employees
"Before WikiFlow, senior engineers would leave and take 5 years of tribal knowledge with them. Now every solved problem becomes a searchable article the same day."
MR
Maria R.
Head of Customer Success · E-commerce · 120 employees
"Our support team used to answer the same 40 questions daily. WikiFlow turned those answers into a KB that new hires find on day one. Onboarding time cut in half."
JT
James T.
VP of Operations · Telecom · 340 employees
"The voice agent is the game-changer. My team speaks their knowledge instead of typing it. We went from zero articles to 200 in six weeks — zero extra work from managers."
Built for

Any team that loses knowledge when people leave

🎧
Customer Support
Turn every resolved ticket into a reusable KB article. Stop answering the same questions twice.
⚙️
Operations
Document every process, SOP, and compliance procedure. New hires onboard 2x faster.
👥
HR and People
Capture onboarding knowledge, benefits guides, and policies as employees talk through them.
💻
Technical Teams
Screen-record fixes and walkthroughs. AI writes the how-to doc while you work.
📈
Sales
Turn objection-handling calls and product knowledge into searchable sales playbooks.
📋
Compliance
Keep policies current. Review scheduling ensures nothing goes stale.
ROI Calculator

How much is your tribal knowledge worth?

Drag the sliders to see what undocumented knowledge costs your organisation.

Team size 50 employees
Avg salary (USD/yr) 80000
Annual turnover 20 %
Hours/wk lost to repetitive questions 5 hrs
Annual cost of tribal knowledge loss
$0
WikiFlow saves you approx.
$0
ROI at Growth plan pricing
0x
Start capturing knowledge
How we compare

WikiFlow vs. the alternatives

Most KB tools assume someone will sit down and write. WikiFlow is built for teams where knowledge lives in heads, not keyboards.

Feature YOU ARE HERE WikiFlow Confluence Notion Guru
Voice / phone interview → article ✅ ❌ ❌ ❌
AI writes the article (not just formats) ✅ ❌ ❌ ⚠️ parcial
Employee submits in <5 min ✅ ❌ ❌ ❌
AI editorial review queue ✅ ❌ ❌ ✅
Multi-platform publish (Zoho, SF, etc.) ✅ ❌ ❌ ⚠️ limitado
Gamification & leaderboards ✅ ❌ ❌ ❌
Onboarding tracks with progress ✅ ⚠️ plugin ⚠️ manual ✅
Built-in approval workflow ✅ ⚠️ plugin ⚠️ manual ✅
Free plan available ✅ ❌ ✅ ❌
Setup time 5 min 1–2 days 1–3 hrs 1–3 hrs
Starting price / month $0 free
$49 Growth		 $5.75/user $8/user $10/user

Native / Workaround required / Not available.

Pricing

Simple plans, transparent value

We\'re in early access. Founding customers get locked-in rates when we launch pricing.

No credit card required · Pricing announced at launch · Early access members get special rates

Free
$0
forever
  • ✓5 users
  • ✓100 AI calls / month
  • ✓Internal KB
  • ✓Voice dictation
  • ✓Web + file upload
  • ✓Gamification
  • ✓Manual approval workflow
Start free →
Most Popular
Growth
$49
per month · billed monthly
🎉 Early adopter pricing — cancel anytime
  • ✓Everything in Free
  • ✓Unlimited users
  • ✓2,000 AI calls / month
  • ✓Voice Agent (AI interviews)
  • ✓Slack + Teams bot
  • ✓Email inbound
  • ✓Multi-platform publishing
  • ✓Search analytics
  • ✓Article templates
Start free →
Enterprise
Custom
contact us
  • ✓Everything in Growth
  • ✓Unlimited AI calls
  • ✓SSO / SAML
  • ✓Custom roles and permissions
  • ✓Audit log
  • ✓Data residency options
  • ✓Dedicated support
  • ✓SLA guarantee
  • ✓White-label option
Talk to us →

All plans include unlimited articles in review · No credit card required · Cancel anytime

FAQ

Common questions

Your team's knowledge. Captured. Forever.

Stop losing institutional
knowledge today.

Join teams who have stopped relying on tribal knowledge and started building an always-current internal wiki - automatically.

Start free → Book a 20-min demo
Free to start · No credit card · Cancel anytime